Health & Benefits Shared Services Executive

• Proficient verbal and written English communication skills including: 

  1. Correct grammar, vocabulary

  2. Strong reading comprehension and assimilating information 

  3. Clear and concise writing including email communication and presentation

  4. Articulates thoughts well on emails and documentation to provide clear and concise information

  5. Asks specific questions and identifies topic owners and timeframes

• Prioritize conflicting needs, handle matters expeditiously and proactively. 

• Proficient in MS Outlook, Forms, Teams, OneNote, Word, EXCEL and PowerPoint including:

  1. Ability to extract reports from systems

  2. Creating surveys and polls

  3. Excel basic data entry, filtering, formatting, data scrubbing, pivot table and graph creation

  4. PowerPoints skills to update data, formatting, creating charts and icons

  5. Outlook and Teams calls and channel setup, facilitate and record meetings 

• Proficiency in SharePoint including site setup, configuration and design changes including folders and tagging files and managing user permissions

• Proficiency documentation skills such as log updates in tracking logs, always take meeting notes, update relevant trackers and prep before meetings.

• Proactively monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines. 

• Co-ordinating with Cross Functional Teams to ensure deliverables are met. 

• Able to secure resources, manage stakeholder expectations, and drive project outcomes.

• Should be able to coordinate and maintain cordial relationship with all members of the team. 

• Team engagement, collaboration with other colleagues/peers and broader team. Being engaged and present during meetings and calls. A motivated self-starter with strong interpersonal and preparation skills including being aware daily and weekly responsibilities and meetings, and showing up prepared and ready to engage in the discussion.

• Work involves handling confidential information requiring discretion on the employee's part.

Graduate

Skills & Knowledge:

• Organization Skills (tracking & managing multiple task/initiatives) 
• Excellent Verbal & Written English Communication skills
• MS Office Proficiency
• Project Management skills
• Stakeholder Management (Onshore/Offshore)

Qualification & Experience:

• Graduate of any discipline

• 2 – 3 years of relevant Admin support/Executive Assistant experience

• Experience in handling geographically diverse stakeholders- (Preferable US/UK)