Executive Assistant

We are seeking an organised and collaborative Executive Assistant to support the leaders of three high-performing practices at WTW. The candidate must be proactive, detail-oriented, and efficient at multitasking.

The Role

• Manage the leaders’ calendars, including scheduling meetings and appointments. 
• Coordinate travel arrangements and prepare travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Proactively manage our billable hours system.
• Maintain filing systems, both electronic and physical.
• Assist in preparing reports, memos, and presentations.
• Handle confidential information with discretion.
• Coordinate and manage special projects as assigned.
• Coordinate and manage key events across the business.
• Act as the point of contact between the leaders and internal/external stakeholders.
• Handle incoming and outgoing communication on behalf of the leaders.
• Provide ad hoc support to the broader team.
• Perform other administrative duties as required.

The Requirements

• Proven experience as an Executive Assistant.
• Proven ability to build and maintain relationships with colleagues, clients, and vendors.
• Commitment to the role and a willingness to learn.
• Strong attention to detail, coupled with excellent proofreading abilities.
• Strong verbal and written communication skills.
• Excellent organisational and time management skills.
• Ability to work independently and proactively.
• Calm, professional manner, even under pressure.
• Ability to work effectively with a variety of interpersonal and work styles, showing respect for other perspectives, even when they differ from one's own.
• Advanced Word, PowerPoint and Email skills and intermediate Excel are preferred.
• Exercise discretion and maintain confidentiality at all times.

Note: Employment-based visa sponsorship and/or assistance is not offered for this specific job opportunity. 

Why Join WTW?

WTW provides a competitive benefits package which includes the following (eligibility requirements apply):

• Annual bonus
• Company paid salary continuance insurance
• Life and TPD insurance 
• Hybrid working
• Networks (Gender, Wellbeing, Pride)
• Career Growth – internal opportunities and development programs

At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a ”hybrid” style, with a mix of in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and “hybrid” is not a one-size-fits-all solution.

We understand flexibility is key to supporting an inclusive and diverse workforce and so we encourage requests for all types of flexible working. Please speak to your recruiter to discuss more.

At WTW, we believe that a culture of inclusion and diversity is critical to our business. It's not a separate initiative – rather it’s fundamental to everything we do. We are an equal-opportunity employer who is committed to fostering an inclusive work environment and embrace diversity including gender, nationality, disability, age, marital/parental status, ethnicity, gender identity and sexual orientation. We welcome applications from people from all backgrounds.  

In the spirit of reconciliation Willis Towers Watson acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today. 

We’re committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers, from the application process through to joining WTW, please email candidate.helpdesk@willistowerswatson.com