Administration Assistant

The Role

• Welcome visitors and clients and direct them to the appropriate department or personnel.
• Answer incoming phone calls, transfer calls, and take messages when required.
• Receive, sort, and distribute incoming mail and deliveries.
• Schedule appointments, meetings, and manage calendars.
• Prepare, format, and print correspondence, reports, and official documents.
• Maintain and organize both physical and electronic filing systems, ensuring records are kept up to date.
• Monitor and respond to administrative emails and inquiries.
• Coordinate meetings and prepare meeting rooms as required.
• Monitor office supply requests and ensure adequate stock of stationery and office materials.
• Enter data and update administrative records and databases.
• Provide administrative support to various departments as needed.
• Maintain the confidentiality of company information and documents.
• Perform any other duties assigned by management within the scope of the position.

The Requirements

• High school diploma as a minimum requirement; a Diploma or Bachelor's degree in Business Administration or a related field is preferred.
• Previous experience in reception or administrative support is preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Good knowledge of email systems and general office software.
• Saudi National only

Required Skills

• Excellent communication and customer service skills.
• Professional appearance and courteous manner.
• Strong organizational and time management skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• High level of accuracy and attention to detail.
• Ability to work effectively as part of a team.
• Problem-solving skills and a proactive attitude.
• Fluency in Arabic; proficiency in English is considered an advantage.

Work Environment

• Office-based position during official working hours.
• Regular interaction with clients, visitors, and company employees.

Benefits 

• Medical and Life Insurance

Application Process

• Stage 1: Online application and recruiter review 
• Stage 2: Interview with hiring manager and team
• Stage 3: Offer and onboarding

We’re committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers, from the application process through to joining WTW, please email candidate.helpdesk@willistowerswatson.com.

WTW is an equal opportunity employer.