Executive Assistant - R&A (UK shift)

Principal Duties/Responsibilities

• Supporting entire team/ multiple managers in all business aspects and be an integral part of team acting as SPOC for the team. 
• Proficient in written and spoken English, draft mails/ responses independently.
• Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones.
• Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.
• Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars.
• Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.
• Manage information for internal and external communication memos, presentations, emails, and reports. 
• Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritize conflicting needs, handle matters expeditiously and proactively.
• Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.
• To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines.
• Co-ordinating with Cross Functional Teams to ensure deliverables are met.
• Should be able to coordinate and maintain cordial relationship with all members of the team. 
• A motivated self-starter with strong interpersonal skills.
• Work involves handling sensitive issues and confidential information requiring discretion on the employee's part.
   

Top Competencies
    Attention to Detail
    Resourceful, innovative, and proactive
    Problem-Solving
    Discretion
    Adaptability & Anticipation
    Decision-Making
    Emotional Intelligence

Required Skills, Qualification & Experience

Skills & Knowledge:
•    Organization Skills 
•    Email, Calendar, Travel and Expense Management
•    Event Planning & Management
•    Excellent Verbal & Written Communication
•    Tech savvy
•    MS Office Proficiency
•    Stakeholder Management

Qualification & Experience:
•    Graduate of any discipline
•    7 – 12 years of relevant Executive Assistant experience
•    Experience in handling geographically diverse stakeholders.