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    Executive Assistant (Night shift)

    Mumbai, Maharashtra, India. Thane, Maharashtra, India

    Executive Assistant (Night shift)

    • 202406843
    • Mumbai, Maharashtra, India
    • Thane, Maharashtra, India
    • Closing on: Dec 30 2024

    Description

    • Supporting entire team/ multiple managers in all business aspects and be an integral part of team acting as SPOC for the team. 
    • Proficient in written and spoken English, draft mails/ responses independently.
    • Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones.
    • Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.
    • Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars.
    • Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.
    • Manage information for internal and external communication memos, presentations, emails, and reports. 
    • Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
    • Prioritize conflicting needs, handle matters expeditiously and proactively.
    • Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.
    • To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines
    • Co-ordinating with Cross Functional Teams to ensure deliverables are met.
    • Should be able to coordinate and maintain cordial relationship with all members of the team. 
    • A motivated self-starter with strong interpersonal skills.
    • Work involves handling sensitive issues and confidential information requiring discretion on the employee's part

    Qualifications

    Skills & Knowledge:

    • Organization Skills 
    • Email, Calendar, Travel and Expense Management
    • Event Planning & Management
    • Excellent Verbal & Written Communication
    • Tech savvy
    • MS Office Proficiency
    • Stakeholder Management

     

    Qualification & Experience:

    • Graduate of any discipline
    • 7 – 12 years of relevant Executive Assistant experience
    • Experience in handling geographically diverse stakeholders.

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