Insurance Consulting and Technology - Administrator Assistant

The Insurance Consulting and Technology (ICT) line of business provides risk consulting and financial modelling software solutions primarily to the insurance industry. We help clients improve business performance and create competitive advantage in areas related to financial and regulatory reporting, enterprise risk management, M&A and corporate restructuring, product and market strategies. The business provides both software, and consulting services in areas of financial management and strategic advice to our clients. Our clients include most of the world’s leading insurers, as well as many of the largest local insurers in our target markets.

The Role

• Support the formatting and production of client reports and other client deliverables.
• Ensure quality control / proofreading and editing of client and internal material.
• Assist with the production of print material.
• Assist in the preparation and review of contracts, client invoices/billings, travel arrangements, processing of expenses.
• Manage end-to-end billing processes and project set up for all projects covering Southeast Asia and Emerging Markets (“SAEM”).
• Coordinate meetings, including logistics (reserving meeting site, catering, security notifications and guest arrangements, conference room setup), collection and coordination of meeting materials, and recording and distribution of meeting minutes.
• Proactively schedules and maintains calendar of appointments, meetings, and travel arrangements.
• Coordinate team meetings, lunches and social events.
• Prepare finance reports; compile, carry out analysis, and summarize information for circulation to internal stakeholders.
• Maintain relevant filing systems such as SharePoint, etc.
• Maintain and manage client management/sales/resource systems such as Dynamics CRM, Mavenlink and Contract Database.
• Support expense management and reporting.
• Provide project management/support for special projects.
• Assist in other ad-hoc admin work.

The Requirements

• Effective oral and written communication skills with a pro-active approach.
• Relevant work experience.
• Committed to client satisfaction – internal and external.
• Ability to work independently and proactively, while also working collaboratively as part of a team.
• Strong organizational skills and attention to detail.
• Ability to learn new processes, systems, problem-solve and/or research solutions.
• High quality of work with minimal errors.
• Ability to manage multiple deliverables and meet deadlines in a fast-paced environment.
• Advanced proficiency with Office365 suite (especially Outlook, PowerPoint, Word). Knowledge of OneDrive, SharePoint and Dynamics, would be an asset.
• Bilingual: Effective oral and written communication skills with a pro-active approach, in both English and Bahasa Malaysia
• Experience working in a corporate, financial services or consulting setting.

Equal Opportunity Employer