Executive Assistant

Executive Assistant- W&R Italy & Europe

An exciting opportunity has arisen for a Professional Assistant to join the dynamic Work and Rewards team in Italy. The role will be responsible for providing full administrative support to the W&R leader in Italy and allocated senior leaders across Europe.  

The successful applicant will be experienced with complex diary management and working in a fast-paced environment. 

The Role

• Complex diary management and meeting coordination 
• Diary management and meeting coordination for other senior directors as required
• Supporting a team of senior leaders with their day to day activities 
• Assisting with the preparation of a variety of documents eg WTW client contracts including formatting, proofreading in MS Word, MS Excel, and MS PowerPoint in accordance with the WTW brand.
• Acting as a facilitator across the business, including with legal advisors and clients.
• Invoicing reporting monitoring for large projects.
• Support marketing events and planning.
• Support to tender processes.
• Content review for Scopes of Work.
• Arranging travel 
• Preparation of expense reports for consultants 
• Records management to the standards required for a ‘green light’ audit
• Updating the client information database on behalf of consultants 
• Building effective working relationships with the European Business Support Team, consultants and stakeholders
• Ensuring clients’ queries are responded to in a timely matter, demonstrating the highest standards of professional excellence.

The Requirements

• Proven experience in complex diary management 
• Effective IT skills including Word, Excel, Outlook and PowerPoint
• Excellent time management and organisational skills
• Effective communication skills (both written and oral)
• Able to work independently using initiative whilst part of the wider Business Support team
• Proactive problem solver
• Demonstrate attention to detail, with high level focus on quality
• The ability to handle sensitive information in an appropriate manner
• A proven track record as a personal and team assistant, with experience engaging at senior management level, within a large corporate environment

Equal Opportunity Employer