Executive Assistant

The role:

• Team Support: Provide comprehensive support to entire team/multiple managers, acting as the Single Point of Contact (SPOC) for the team and assisting in all business aspects. Work closely with stakeholders from US/UK, and other geographies, ensuring all the work is handled efficiently.
• Communication: Proficient in written and spoken English, with the ability to draft emails/ responses independently.
• Calendar Management: Manage calendars effectively. Scheduling meetings and coordinating calls across various time zones as per stakeholder requirements.
• Expense Management: Manage expenses using Oracle Expense Management System, including collecting, submitting, and monitoring regular expenses.
• Travel Management: Arrange travel for team members, coordinating with Amex for ticketing, visas, hotel bookings, and car rentals ensuring all travel details are updated in stakeholders’ calendars.
• Invoice Management: Raise and monitor invoices through the Ariba system, ensuring timely payment by coordinating with the Finance department.
• Information Management: Manage internal and external communications, including memos, presentations, emails, and reports.
• Decision- Making Support: Determines appropriate course of action, referral, or response. Work closely with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritization & Coordination: Prioritize conflicting needs, handle matters expeditiously and proactively, and ensure tasks delegated by stakeholders are completed within agreed deadlines. Coordinate with Cross-Functional teams to ensure all deliverables are met.
• Interpersonal Skills: Maintain strong working relationships with all team members, demonstrating the ability to collaborate effectively and maintain a positive team dynamic.
• Technical Skills: Demonstrate proficiency in MS office (Word, Excel, PowerPoint), and the ability to extract and analyze reports from systems.
• Confidentiality: Handle sensitive issues and confidential information with the utmost discretion.
• A motivated self-starter with strong interpersonal skills.

The requirements:

• Strong organization skills
•  Expertise in Email, Calendar, Travel and Expense Management
• Experience in Event Planning & Management
• Excellent verbal & written communication skills
• Tech savvy with proficiency in MS Office
• Effective stakeholder management
• Graduate of any discipline
• Minimum of 7-12 years of relevant Executive Assistant experience
• Proven experience handling geographically diverse stakeholders

Inclusive job opportunity.