Executive Assistant - Professional Indemnity Practice

Executive Assistant - Professional Indemnity Practice

We are seeking a highly organised, proactive, and discreet Executive Assistant / PA to provide comprehensive support to the Professional Indemnity Practice Leader, GB FINEX, Willis Ltd.

This role is pivotal in ensuring the smooth operation of the leadership office, managing a dynamic schedule, coordinating governance activities, and acting as a key liaison across senior leadership, the wider operations team, and external stakeholders.

The Role 

• Diary & Meeting Management
  • Manage the calendars of the Practice Leader and other senior colleagues , scheduling internal and external meetings, including governance forums and committee sessions.
  • Prepare agendas, coordinate logistics, and ensure timely distribution of meeting materials.
  • Attend key meetings to capture minutes and follow-up actions.
• Finance & Reporting Support
  • Assist in the preparation and communication of team revenue budgets, using Finance and CRM reporting to produce weekly updated forecasts and liaising with senior colleagues to ensure accuracy and timeliness
  • Assist in the preparation and collation of governance packs, including minutes and action trackers.
  • Liaise with Business Unit colleagues and stakeholders across Willis Ltd. to ensure timely updates and compliance with governance protocols.
• Communication & Liaison
  • Act as the first point of contact for the Practice Leader and senior colleagues, handling correspondence with professionalism and confidentiality.
  • Coordinate communications between leadership and internal teams, clients, and external partners.
• Team & Project Support
  • Provide administrative and coordination support to the wider Professional Indemnity team.
  • Track progress on key deliverables and escalate issues where necessary.
  • Support senior colleagues with the preparation of presentations, reporting packs and operational planning.
• Administrative Excellence
  • Maintain accurate records, filing systems, and document management aligned with company standards.
  • Process expenses, travel arrangements, and other administrative tasks efficiently.

What you’ll bring

• Proven relevant years of experience as an Executive Assistant or PA supporting senior leaders, ideally within financial services or regulated environments.
• Exceptional organisational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
• Familiarity with governance processes and committee operations is highly desirable.

What we offer
Enjoy a benefits package designed to help you thrive, both professionally and personally. You'll receive 25 days of annual leave plus an extra WTW day to relax and recharge. Our comprehensive health and wellbeing offering includes private healthcare, life insurance, group income protection, and regular health assessments, all giving you peace of mind. Secure your future with our defined contribution pension scheme, featuring matched contributions up to 10% from the company.

We support your growth and balance with hybrid working options, access to an employee assistance programme, and a fully paid volunteer day to make a difference in your community. On top of these, you can opt into a variety of additional perks including an electric vehicle car scheme, share scheme, cycle-to-work programme, dental and optical cover, critical illness protection, and much more. Start making the most of your career and wellbeing with a range of benefits tailored for you.

Equal Opportunity Employer
We're committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers, from the application process through to joining WTW, please email candidatehelpdesk@wtwco.com