Project Coordinator - RFP Team

The Willis RFP team is seeking a highly motivated Project Coordinator to support the development of request for proposal responses, presentation pitches, and competitive engagement deliverables. In addition, the Project Coordinator will partner closely with the RFP Team Leader and RFP Operations Leader on strategic and operational projects. The work is highly collaborative and will involve engagement with internal client stakeholders such as client managers, subject matter experts, brokers and internal teams across growth operations, marketing, compliance, and design. 

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

Working within the RFP team is fast-paced and deadline-driven, often involving multiple projects at once. You’ll gain exposure to a wide range of industries and business initiatives, while building foundational skills in strategic communication, project coordination, and business writing. This role offers a unique opportunity to learn how Willis positions itself in competitive markets and contributes meaningfully to growth and client retention. Collaboration and adaptability are key, as you’ll work closely with diverse teams to deliver high-quality proposals that reflect Willis’ commitment to excellence. This depth of experience, combined with access to a broad internal network, creates meaningful career‑pathing opportunities across strategic growth areas such as Risk & Analytics and Cyber, as well as Growth and Client Management, Marketing and Communications, and Broking and Placement. 

Responsibilities:

• In partnership with the assigned Project Manager, supports the proposal development process and timelines, including kick-off meetings, content planning, role assignments, proposal outlines, proofreading and rehearsal prep.
• Supports the creation of strategic and competitive RFPs and pitches by aligning responses to client/prospect needs and industry demands.
• Helps with editing executive summaries and other copy for pitches and proposals as determined by the Project Manager or the leadership team.
• Supports the creation of new material based on Willis’ business initiatives, value proposition and client/prospect requests.
• Assists in proofing final drafts of RFPs/pitches, executive summaries and team biographies before submission to the client/prospect, ensuring WTW guidelines and standards are met/exceeded. 
• Helps provide company and industry research in connection with the client/prospect participating in the RFP/pitch process to help with content strategy and customization.
• Ensures accurate and timely responses to requests from other corporate services (e.g., Compliance, Technology, Supplier Diversity). 
• Helps with maintenance of the team’s content repositories and utilizes these databases to support the proposal process, leveraging templates and content for efficiency and consistency.
• Provides support for strategic and operational initiatives being introduced by the EDGE team leadership.

The Requirements

Education and Qualifications:

• Bachelor’s degree preferred in Communications, Marketing, Business, Finance, Liberal Arts, Sociology, Law, or a related field.

• 2–4 years of relevant experience.

• Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills.

• Strong analytical, troubleshooting, organizational, and planning skills, with excellent attention to detail.

• Excellent written, verbal, and presentation skills.

• Demonstrated ability to engage effectively with stakeholders, work independently, and manage competing priorities.

Competencies:

• Strong interpersonal and customer service skills.

• Effective time management, prioritization, and project management capabilities.

• Sound judgment and a commitment to continuous learning and professional growth.

• Demonstrated proficiency in using approved AI-enabled and digital tools to enhance productivity, workflow efficiency, knowledge sharing, and client outcomes.

• Ability to evaluate AI-generated outputs for accuracy, relevance, compliance, and business impact.

• Understanding of Responsible AI principles, including data privacy and information security.

This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified.

Compensation and Benefits

Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that base salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation.

Compensation

The base salary compensation range being offered for this role is $55,000 - $85,000 USD per year.

This role is also eligible for an annual short-term incentive bonus.

Company Benefits

WTW provides a competitive benefit package which includes the following (eligibility requirements apply):

• Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)

• Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)

• Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). 

   

Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.

At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a ”hybrid” style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and “hybrid” is not a one-size-fits-all solution.

We understand flexibility is key to supporting an inclusive and diverse workforce and so we encourage requests for all types of flexible working as well as location-based arrangements. Please speak to your recruiter to discuss more.

EOE, including disability/vets