Public Company Senior Paralegal & North America Co-Regional Governance Manager

This is an exciting role on our global Secretariat team that will suit an experienced and ambitious professional who enjoys a diverse and dynamic set of responsibilities. The role combines significant public company corporate governance responsibilities with oversight of a substantial portfolio of North American subsidiaries, providing opportunities to work across board and committee matters, SEC and corporate governance compliance, subsidiary governance and other corporate secretarial matters.

The role will work closely with members of the Corporate Secretariat team, senior management, directors and officers, internal business functions, outside counsel and service providers. The successful candidate will have opportunities to take ownership of key workstreams, develop expertise across both public company and subsidiary governance matters, and help improve the efficiency and effectiveness of the team's processes through thoughtful use of technology, including Microsoft Copilot and other approved AI tools.

We in the Office of the General Counsel ("OGC") believe that diversity of opinion, approach, perspective and talent are the cornerstones of a thriving and innovative team. OGC is committed to promoting a culture of diversity and inclusion where all colleagues are treated with respect and afforded fair and meaningful career opportunities.

The Role

•   Support the Company’s public company corporate governance, SEC reporting and related activities, with increasing ownership of designated workstreams.

•   Manage the preparation and filing of approximately 300 Section 16 filings annually, including Forms 3, 4 and 5, using Computershare Section 16 Filer Manager; maintain accurate internal ownership records; coordinate with internal stakeholders and external brokers regarding equity transactions, awards and transactions; and support related Section 16 compliance processes.

•   Provide significant support for the Company’s annual proxy statement and annual general meeting, including preparation and review of corporate governance and director-related disclosures, beneficial ownership information and tables, director and officer information, and other proxy and AGM materials; coordinate with internal stakeholders, outside counsel and service providers throughout the process.

•   Assist with board and committee meeting support, including drafting and reviewing minutes, meeting summaries, agendas, resolutions and other governance documents; coordinating review, approval and execution processes; and maintaining final corporate records.

•   Circulate board meeting materials through Nasdaq Boardvantage and perform quality-control reviews of meeting materials.

•   Coordinate the annual director and officer questionnaire process, including preparation and updating of questionnaires, administration of the D&O questionnaire platform through Nasdaq Boardvantage, maintenance of director and officer information and equity schedules, and coordination with directors, officers and internal stakeholders.

•   Assist with director and officer onboarding by obtaining EDGAR credentials and coordinating required U.S. and Irish filings and documentation.

•   Support WTW plc’s Irish corporate governance and filing obligations, including matters relating to Irish annual returns, share repurchases, share allotments, director filings and other Irish corporate matters, working with Irish counsel and other advisers as appropriate.

•   Develop proficiency in Microsoft Copilot and other approved AI tools and identify responsible opportunities to improve the efficiency, quality and consistency of document preparation, meeting support, workflow management, and other recurring responsibilities. Exercise sound judgment and perform appropriate human review and quality control over all technology-assisted work product.

•   Support requests for WTW plc documents, including in connection with audits, transactions and ultimate beneficial ownership requirements.

•   Maintain open and transparent relationships within the Secretariat team, and with other central functions, particularly Legal, Compliance and Risk, Tax, Treasury, Finance and HR.

North America Co-Regional Governance Manager

•   In conjunction with the other North America Co-Regional Governance Manager, oversee governance for approximately 60 North America subsidiaries, including entities in the United States and Canada.

•   Respond to requests for support for North America entities and help ensure compliance with applicable local law, governing documents and the Secretariat team’s internal Subsidiary Governance Guidelines.

•   Support requests for entity-related documentation, including in connection with transactions and requests from internal functions such as Tax, Treasury and HR.

•   Coordinate with internal stakeholders on M&A transactions, integrations and entity-consolidation projects, including organizing and collecting entity data, obtaining necessary board approvals and providing secretary certificates, organizational documents and other required documentation.

•   Prepare resolutions and other governance documents for annual consents, dividends, projects, transactions, officer appointments and director elections, and coordinate required appointment and resignation processes.

•   Provide support for WTW foreign entities with North America parent entities, including with respect to execution and notarization of proxies and powers of attorney and obtaining authentications and apostilles.

•   Maintain accurate and current information for North America subsidiaries in Diligent Entities and internal files, and complete required health checks, annual reviews and record updates.

•   Manage relationships with outside vendors supporting state and provincial filings and work to streamline processes, maintain good standing and support timely annual report, qualification, assumed-name and other filings.

•   Work with outside counsel and service providers to assist with preparation and filing of regulatory and corporate documents.

•   For Canadian entities, coordinate with local management, internal legal support and outside vendors to maintain required corporate and extra-provincial records, including updates to addresses, officers and directors and dividend declarations.

The Requirements

•   Prior experience supporting a publicly traded company is required, including experience with public company reporting, corporate governance and related compliance matters.

•   Section 16 filing experience is essential, including experience preparing Forms 3, 4 and 5.

•   Experience supporting board and committee meetings, including preparing or reviewing minutes, resolutions and other formal governance documents.

•    Experience supporting proxy statement and annual meeting processes preferred, including corporate governance, director and officer and beneficial ownership disclosures.

•   Corporate subsidiary governance experience, including maintaining corporate records and supporting recurring entity compliance obligations.

•   Genuine interest in developing broad expertise across both public company and subsidiary corporate governance and corporate secretarial matters, with an interest in building a long-term career in corporate governance and corporate secretarial work.

•   A confident, proactive and service-oriented approach, with a firm focus on accurate and consistent governance practices.

•   Strong written and verbal communication skills and a positive, collaborative attitude.

•   Strong interpersonal skills and an ability to manage competing demands and priorities.

•    Planning, scheduling, organizational, docketing and coordination skills, with attention to detail.

•   A flexible, solutions-focused, anticipatory and commercial approach.

•   Ability to adapt to and embrace change, including new technologies and ways of working.

•   Sound judgment regarding confidentiality, quality control and appropriate use of AI and other technology in a legal and governance environment.

•   Demonstrated aptitude for problem-solving and managing multiple projects and deadlines.

•   Bachelor’s degree or paralegal certificate required.

•   Proficiency with Microsoft Office; experience with board portals, entity management systems and approved AI tools, or demonstrated ability to quickly develop such proficiency.

•   A minimum of 10 years’ experience in a law firm or multinational company.

•   Recent practical experience delivering corporate governance solutions.

•   Notary preferred, or willingness to become a notary.

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

Compensation and Benefits

Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).

Compensation 

The base salary compensation range being offered for this role is $130,000.00-$145,000.00 USD annually. This role is also eligible for an annual short-term incentive bonus.

Company Benefits

WTW provides a competitive benefit package which includes the following (eligibility requirements apply):

• Health and Welfare Benefits: Mental health/emotional wellbeing (including Employee Assistance Program), medical (including prescription drug coverage and fertility benefits), dental, vision, Health Savings Account, Commuter Accounts, Health Care and Dependent Care Flexible Spending Accounts, company-paid life insurance, supplemental life insurance, AD&D, group accident, group critical illness, group legal, identify theft protection, wellbeing program, adoption assistance, surrogacy assistance, auto/home insurance, pet insurance and other work/life resources
• Leave Benefits: Paid holidays, annual paid time off (includes state/local paid leave where required), company-paid disability (short-term and long-term disability), other leaves (e.g., bereavement, FMLA, ADA, jury duty, military leave, and Parental and Adoption Leave),  Paid Time Off (only included for Washington roles)
• Retirement Benefits: Qualified contributory pension plan (if eligible) and 401(k) plan with annual nonelective company contribution. Non-qualified retirement plans available to senior level colleagues who satisfy the plans’ eligibility requirements.

Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.

This position will remain posted for a minimum of three business days from the date posted or until a sufficient/appropriate candidate slate has been identified.

EOE, including disability/vets