Executive Assistant

Principal Responsibilities

• Provide administrative support to the Willis Limited Chief Financial Officer (e.g. diary management, travel arrangement support, some email management to assist with coordinating CFO signatures required on corporate documents)
• Provide support to the Willis Limited Chief Risk Officer in the administrative support for Threshold Conditions 2.4 meetings (creation of MI packs and minute taking, recording actions)
• Provide support to Willis Limited working level committee meetings that require minute taking support and assistance in creating MI packs
• Provide support to the Senior Managers and Certification Regime (SMCR) Office for Willis Limited (relevant subject matter training will be provided as needed). Tasks will be variable but are likely to include:
  • Oversight of mandatory training completion for Conduct Rules training and chasers for follow up
  • Completion of administrative tasks on Trailight (system which manages our SMCR population and regulatory requirements)
  • Minute taking for Conduct Review panels, annual Fit and Proper meeting and Senior Manager handover meetings
  • Assisting with regular updates required to SMCR policy and process documentation
  • Other ad hoc support tasks to the SMCR Office

Other general responsibilities:

• Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones.

• Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.

• Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars.

• Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.

• Manage information for internal and external communication memos, presentations, emails, and reports. 

• Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

• Prioritize conflicting needs, handle matters expeditiously and proactively.

• Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.

• To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines

Skills & Knowledge:

• Exceptional organisational and time management skills.

• Strong written and verbal communication abilities.

• High level of discretion and professionalism.

• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).

• Familiarity with governance processes and committee operations is highly desirable.

• Proficient in written and spoken English, draft mails/ responses independently.

• Email, Calendar, Travel and Expense Management

• Event Planning & Management

  Qualification & Experience:

• Tech savvy
• Stakeholder Management

• Graduate of any discipline

• 7 – 12 years of relevant Executive Assistant experience

• Experience in handling geographically diverse stakeholders.

• Proven experience as an Executive Assistant or PA supporting C-suite executives and senior leaders, ideally within financial services or regulated environments.

The Application Process

• Stage 1: Online application and recruiter review
• Stage 2: Pre-recorded video interview
• Stage 3: Live video or in person interview with hiring manager and team
• Stage 4: Offer and onboarding

We’re committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers, from the application process through to joining WTW, please email candidatehelpdesk@wtwco.com.